Borders College

Privacy Notice Registration and Membership: General Teaching Council Scotland

Borders College is providing you with this information to comply with data protection law and to ensure that you are fully informed and we are transparent in how we collect and use your personal data.

Who is collecting the information?

Borders College is the Data Controller. We have an appointed Data Protection Officer (DPO), Alice Wilson, who can be contacted by emailing:  

Why are we collecting it and what are we doing with it (Purpose)?

This privacy notice relate to registration and membership activities for the General Teaching Council Scotland (GTCS) College Lecturer Registration and the data sharing between the GTCS and Borders College. Mandatory registration with GTCS will begin for lecturers with a TQFE or equivalent (currently a recognised Primary or Secondary teach qualification with experience in Further Education).

Your information will be used for the following purposes:

  • Registration purposes
  • Administration
  • Communications
  • Registration on the GTCS PVG scheme
  • Training purposes
  • Enabling access to GTCS online facilities and tools
  • Administration of the GTCS fitness to teach process.

 What personal data do we collect?

  Personal data   Special category (Sensitive) data
  Name   Criminal offences and convictions and sentences
  Date of birth   Racial or ethnic origin
  Contact email address   Political opinions
  Employment contract type   Religious or philosophical beliefs
  Qualification type   Trade union membership
  Registration number   Sex life 
  Professional details including employment and   personnel data   Sexual orientation


The lawful basis for the processing

Under GDPR Article 6(1)(b) processing is necessary for the performance of a contract and (e) processing is necessary for the performance of a task in the public interest or under official authority vested in the controller.

The lawful basis for the special category (sensitive) data is Article 9(2)(g) processing is necessary for reasons of substantial public interest and is authorised by domestic law proportionate to the aim pursued including:

  • Statutory etc and government purposes (DPA 2018, Schedule 1, Part 2(6))
  • Protecting the public against dishonesty etc (DPA 2018, Schedule 1, Part 2(11))
  • Regulatory requirements relating to unlawful acts and dishonesty etc (DPA 2018, Schedule 1, Part 2(12))
  • Safeguarding of children and of individuals at risk (DPA 2018, Schedule 1, Part 2(18))
  • Where necessary for employment, social security and social protection
  • Where necessary for the establishment, exercise or defence of legal claims

Who we share the information with:

Your data will be shared with the General Teaching Council Scotland (GTCS). This is documented and all sharing is carried out in a secure manner. The GTCS privacy notice is available here:

How long do we hold the personal data?

This data will be held by Borders College for the length of your employment plus 7 years.

Individuals’ rights in relation to this processing

Under data protection law individuals have a number of rights. They are as follows:

  • Right to be informed – i.e. this privacy notice for this purpose
  • Right of access
  • Right to rectification
  • Right to restrict processing
  • Right to erasure – commonly known as the Right to be Forgotten (RTBF)
  • Right to object
  • Right to data portability
  • Right to be informed of any automated individual decision making, including profiling – the College does not use personal data in this way.

Not all of these rights are absolute and some only apply in certain circumstances. If you want to know more or exercise your data subject rights please contact the data protection mailbox at and your request will be processed accordingly.

Complaints to UK Information Commissioner’s Office (ICO)

If you are concerned about how your personal data is being used by the College, in the first instance please can you contact the College Data Protection Officer (DPO) at If you are not satisfied with the outcome then you can complain to the regulator of data protection, the UK Information Commissioner’s Office (ICO). The ICO has guidance on their website here:

You can email them at or call them on 0303-123-113 or you can send a letter to them at the following address:

Customer Contact
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow SK9 5AF